The Garden Club of Indiana, Inc.

STATE BOARD MEETING
 MCL Cafeteria
2370 West 86th Street
Indianapolis, IN
(across from St. Vincent’s hospital)

EXECUTIVE COMMITTEE MEETING .............................................................10:00 am
BOARD OF DIRECTORS' MEETING ..............................................................11:00 am

OFFICERS, DISTRICT DIRECTORS AND STATE CHAIRMEN:
Please prepare your written reports, making six copies. Bring five to this meeting and retain one copy for your files. District Directors' reports are limited to three minutes. State Chairmen reports are limited to two minutes. Board members are expected to attend each Board Meeting. IF FOR ANY REASON, YOU ARE UNABLE TO ATTEND, PLEASE MAIL FIVE COPIES OF YOUR REPORT TO Evelyn Villarin, Corresponding Secretary.

Members wishing to make a recommendation should send three copies to the President at least fifteen days before the meeting date (or as soon as possible because of the mailing date of this notice). (See Standing Rule #29).
Please refer to the next page for instructions on the request for guideline information.

District Directors and Chairmen are encouraged to meet with the President following the Board meeting to discuss ideas and concerns.

Joyce Bulington, TGCI President
6024 Elm Drive
Marion, In 46953-6124
Evelyn Villarin, Corresponding Secretary
212 Henley Rd.
Richmond, In 47374-5945

Drafts of Information to Bring to the Winter Board Meeting

You were asked at the September Board Meeting to bring a draft of the following information to the Winter Board Meeting. This does not need to be in any particular format, just legible. Please put this information in a manila envelope with your name, chairmanship or officer title and contact information on the outside front. You may be contacted again for further information. This will be compiled and ready for the Board Meeting in April.

Officers and chairmen please bring guidelines concerning your position
Suggestions:
• Where do you obtain your information and handouts
• What internet sites do you consider helpful or useful
• Timelines concerning your positions such as due dates, how long does it take to get information back, etc.
• Contact information such as names of departments, Nature Conservatory Phone numbers, Ways & Means Sources, etc
• A list of anything persons have asked for and you had to retrieve from your files on a regular basis
• Any information that is pertinent to your chairmanship that you feel should be included in an information brochure.

Other information to be included:
• What would you like to see added to your list of duties that is not spelled out sufficiently for you or the next chairman to assume this position?

• Any pertinent information that you believe should be kept in a permanent file and/or shared with another chairman and/or President.

• Are there forms you would like to see added or changed?

• Suggestions, criticism, or creative ideas for bringing these or other guidelines up to date.


Thank you for your time and attention,
Joyce